Student Employment

Hiring a Student Employee

As a Simmons employee, you are already active in Workday. Please Click here to login. You will need manager access to hire students as direct reports. To gain this type of access, please email or call 617-521-2084.

Please view the following Job Aids for additional information:

Once a student has been selected to fill an open on campus position, you will need to initiate the offer in Workday. For instructions on how to do so, please see the job aid above. In order to hire a work study student, you must first confirm their eligibility for work study.

Once you complete the "ready for hire" task via Workday, the hire process will be sent to the Student Employment Administrator to complete the hire. Student employees who have not previously worked for Simmons will receive an email from Workday to login and complete part 1 of onboarding. The onboarding process is initiated after the student has been hired into Workday. This will include electronic completion of section 1 of the Form I-9. They will then need to go to the Benefits and Payroll office (E208) to show the identification required to Complete the I-9. To view the List of Acceptable Documents, click here.

Please Note: It is against federal law to begin employment without completing a Form I-9, which verifies an employee's eligibility to work in the United States. Section 2 of the Form I-9 needs to be completed within 3 days of the employees first day of work.

Part 2 of the onboarding process will require the student to enter their direct deposit and tax information into the system in order to get paid. Once the student has completed their onboarding in Workday, they are all set to work. They will enter their hours into Workday and you will approve the hours in Workday. Please note: All students are required to take at least a thirty minute break after every six hours of work.

If the student was already active in Workday, they are all set to work once you hire them. This new position will be listed as an additional job on their profile