As part of an ongoing effort to improve communication and streamline our processes, you will find common questions about payroll, benefits and Workday answered below.
Benefit inquiries should be directed to Christina Webber, Benefits Specialist at 617-521-2985 or [email protected].
The resources below provide detailed information about leaves of absence from work. For specific inquiries, please contact Christina Webber, Benefits Specialist at 617-521-2985 or [email protected].
Information regarding tuition benefits and the process to apply for these benefits can be found at Simmons University Tuition Benefits.
Tuition Remission Process
Please note, if you are receiving any scholarship funds, you should consult with the admission office before enrolling in Tuition Remission benefits to understand if your scholarship funds may be affected.
Detailed information about Simmons health insurance offerings can be found at Simmons University Benefits – Health & Life.
Health Advocate is a valuable resource available to Simmons employees. To contact Health Advocate directly, please call 866-695-8622.
Members can change the following benefits monthly:
Members can only change Medical, Dental, Vision, FSA, Supplemental Life and LTD elections during Open Enrollment or within 30 days of a life event. More information can be found at Simmons University Benefits – Life Events.
All changes to benefits including parking and MBTA are handled via Workday. Some benefits require additional registration (over and above the action in Workday). Individuals will be alerted to those additional requirements via Workday through their Workday inbox or notification box.
Please refer to the How do I section of our Workday Support Site for additional assistance on making changes to your benefits in Workday.
AllOne Health’s Employee Assistance Program provides free counseling services, debit management services, referral services, parental coaching and a full library of “on-demand” workshops. For more information:
The Campus Card Office manages parking. Human Resources manages the payroll deductions and parking elections made in Workday.
PLEASE NOTE: Because parking is paid monthly. Employees must make their elections for the following month by the 25th of the month they are currently in.
Graduate courses may require you to pay taxes on the cost of the classes, you and your immediate supervisor must review each graduate course to determine if the course is job related and qualifies for the tax exemption. The below questions will help you determine if your classes will be taxable:
1. Is the course needed to meet the minimum requirements of your job?
2. Is the course part of the program if study that can qualify you for a new job or business?
If you answered Yes to either question 1 or 2, the tuition for the course is taxable.
3. Is the course required by your employer or the law to keep your job current?
4. Does this course help to maintain or improve the skills needed in your present job?
If you have answered Yes to either question 3 or 4 and no to both 1 and 2, the tuition for the course(s) is exempt.
The Nursing Mothers Room is located in the Main Campus Building in W206A.
Simmons offers several discounts to our employees. Discount information can be found on the Benefits Website under “Other Discounts.”
Sports Center memberships are available for all active Simmons students and faculty/staff at no charge. Family memberships are available at an additional cost, please see the Holmes Sports Center Membership page for additional information.
Group Exercise classes are offered at a fee for staff and/or faculty. Rate information can be found on the Fit at Simmons webpage.
Women’s and Men’s Locker rooms have lockers available for day use only. Please bring your own lock to secure your items during your workout.
For additional information for the Holmes Sports Center can be found on Athletics Website.
Please click here for child care resources in the area.
Yes, you are able to download a HSA transfer form from the Bank of America (BOA) Platform at myhealth.bankofamerica.com under the tools and support tab. Once you have the form please contact your previous HSA administrator and advise them you would like a transfer of your HSA Funds to BOA. Provide the prior administrator the information from the BOA roll-over instruction forms.
To find information regarding Medicare Enrollment deadlines and how to enroll please visit the Medicare website.
To look for a Medicare Supplemental or Advantage Options with Blue Cross Blue Shield please review their website or you may call Blue Cross at 1-800-678-2265.
Please also refer to the FY19 BCBS Medicare Brochure for more information.
Information about student employment and the Workday process can be found on our Student Employment Website.
Aaron Morrison
Assistant Vice President, HRIS
Benefits and Payroll
617-521-3020
[email protected]
Rosalyn Susana
Payroll Administrator
617-521-2015
[email protected]
[email protected], 617-521-2084.
Any pay related inquiries (for all employees, on the ground and online) should be directed to the [email protected] email.
Please contact Haley Calabro, Administrative Assistant of the Benefits and Payroll department at 617-521-2413 or [email protected]. Haley will request a copy of the formal resignation letter and initiate next steps.
For a detailed list of Workday FAQs, please visit Workday Support – FAQs
For instructions and trainings, please visit Workday Support – How Do I…?
For Workday Support, please contact technology at X2222 or submit a ticket through technology.
Instructions can be found at Workday Support – How Do I…?
Instructions can be found at Workday Support – How Do I…?
Click # 4 “Update Personal and Emergency Contact Information” and video tutorial “Update Your Contact Information in Workday” walks you through how to change contact info.
Instructions can be found at Workday Support – How Do I…?
Click # 7 “View Benefits (Including MBTA and Parking) and Report Benefit Events?” and click the link “Manage Your Benefits” which is a job aid that walks you through how to change beneficiaries.
