Frequently Asked Questions

Benefit inquiries should be directed to Christina Webber, Director, Benefits & HR Operations at 617-521-2985 or [email protected].

The resources below provide detailed information about leaves of absence from work. For specific inquiries, please contact the Benefits Department at  617-521-2985 or [email protected].

• Simmons University Benefits – Life Events
• Simmons University Benefits – Time Off

Information regarding tuition benefits and the process to apply for these benefits can be found at Simmons University Tuition Benefits.

Tuition Remission Process

• Register for the class
• Complete the applicable tuition remission form(s) at the link above
• Return completed form(s) with your manager’s signature(s) to [email protected]
• Once application is processed, the owed amount for these classes will be removed from your Student Registration Platform

Please note, if you are receiving any scholarship funds, you should consult with the admission office before enrolling in Tuition Remission benefits to understand if your scholarship funds may be affected.

Detailed information about Simmons health insurance offerings can be found at Simmons University Benefits – Health & Life.

Members can change the following benefits monthly:

• Retirement contributions
• Beneficiaries
• MBTA
• HSA contributions (if current participant)

Members can only change Medical, Dental, Vision, FSA, Supplemental Life and LTD elections during Open Enrollment or within 30 days of a life event. More information can be found at Simmons University Benefits – Life Events.

All changes to benefits including MBTA are handled via Workday. Some benefits require additional registration (over and above the action in Workday). Individuals will be alerted to those additional requirements via Workday through their Workday inbox or notification box.

Please refer to the How do I section of our Workday Support Site for additional assistance on making changes to your benefits in Workday.

AllOne Health’s Employee Assistance Program provides free counseling services, debit management services, referral services, parental coaching and a full library of “on-demand” workshops. For more information:

• EAP Program Information – AllOne Health

For more information on Parking Accounts, Products and Rates visit the Parking Website.

Graduate courses may require you to pay taxes on the cost of the classes, you and your immediate supervisor must review each graduate course to determine if the course is job related and qualifies for the tax exemption. The below questions will help you determine if your classes will be taxable:

1. Is the course needed to meet the minimum requirements of your job?
2. Is the course required by your employer or the law to keep your job current?

If you answered Yes to either question 1 or 2, the tuition for the course is non-taxable.

The Nursing Mothers Room is located in the Main Campus Building in A-316D.

Sports Center memberships are available for all active Simmons students and faculty/staff at no charge. Family memberships are available at an additional cost, please see the Holmes Sports Center Membership page for additional information.

Group Exercise classes may be offered at a fee for staff and/or faculty. Rate information can be found on the Fit at Simmons webpage.

Women’s and Men’s Locker rooms have lockers available for day use only. Please bring your own lock to secure your items during your workout.

For additional information for the Holmes Sports Center can be found on Athletics Website.

Holmes Sports Center memberships are available for all active Simmons students and faculty/staff at no charge. Family memberships are available at an additional cost, please visit the Holmes Sports Center website for additional information such as FIT@Simmons session information, facility rules and policies, location & hours, and more.

Please click here for child care resources in the area.

Yes, you are able to download a HSA Rollover Request Form from the Optum Financial Platform at www.optum.com/cyc.html#accountforms. Once you have the form please contact your previous HSA administrator and advise them you would like a transfer of your HSA Funds to Optum. Provide the prior administrator the information from the Optum Rollover Request instruction form.

To find information regarding Medicare Enrollment deadlines and how to enroll please visit the Medicare website.

You may also contact the SHINE organization for help reviewing Medicare options.

Information about student employment and the Workday process can be found on our Student Employment Website.

Payroll Manager
617-521-2015
[email protected]

Student Payroll
[email protected]
617-521-2084

Please direct pay related inquires to [email protected].

Please contact HR at [email protected]. HR will request a copy of the formal resignation letter to initiate next steps.

For instructions and trainings, please visit Workday Support – How Do I…?

For Workday Support, please contact technology at X2222 or submit a ticket through technology.

• Personal Information: contact Information (home address, personal phone #, etc.), preferred name change, emergency contact information, legal name change (requires documentation and approval by member of HR)
• Tax withholding elections
• Benefit elections (only during open enrollment period or qualifying life event period)
• MBTA elections (Employees must make their MBTA elections for the following month by the 10th of the month they are currently in)
• Retirement contributions
• Time off requests
• Payment elections
• Direct deposit allocations

Instructions can be found at Workday Support – How Do I…?

Instructions can be found at Workday Support – How Do I…?

“Update Personal and Emergency Contact Information” and video tutorial “Update Your Contact Information in Workday” walks you through how to change contact info.

Instructions can be found at Workday Support – How Do I…?

“View Benefits (Including MBTA) and Report Life Events?”