My Simmons

File Server

A file server is a storage device on a network that gives computers on that network access to shared resources.

Simmons Technology provides storage space on our file servers to all members of the Simmons community where users can save, open, copy, delete, and share files.

Simmons has two types of file server spaces:

  • Personal Folders
  • Department Folders

The primary reasons to store your work on the file server are:

  1. User and Departmental folders on the file server are backed up on a daily basis.
  2. You can access your information from any computer with an Internet connection.
  3. Faculty and staff can share files within their departments or with department designates. Students can share files with other students, faculty and staff.

For questions about using the file servers, review the available Instructions and FAQs or contact the Service Desk.

Department Folders

The Department Folder (O:) is only available to faculty and staff. In it, you will find an entry for each department at Simmons. Departments can use their folder to store files that are shared among the members of a department.

Reasons to use your Department Drive:

  • The department drive only allows access to members of one department. It is a safe place to store files that are confidential to your department.
  • The department drive allows everyone in the department to access files, so you can share files without cluttering your email boxes. Also, with only one location for files that you share, anyone who needs a file will always have access to the most recent version.
  • Technology can create sub-folders and grant only specific users access rights. You can request folders for smaller groups within your department that need to share files.

If your department has student workers, they can be granted access to the department’s drive for the time that they are working with your department.

For additional questions about using the file servers, contact the Service Desk.

Personal Folders

Each user of the Simmons University network has access to his or her own personal folder on the file server. This is your own personal space on the Simmons file server, and you are the only person who has access to this it.

The Technology department backs up the contents of the file server regularly to ensure that your data is always secure and available.

For Faculty and Staff: Do not save any files on your Desktop or in “My Documents.” Instead, save all of your files in your file server folder. How Faculty and Staff connect to their Y: drive.

For Students: Save your important work and files that you will use at multiple computers in your personal folder. How Students connect to their Y: drive.

For additional questions about using the file servers, contact the Service Desk.