Payroll

The Payroll Office is responsible for paying faculty, staff and students on a timely and accurate basis and in accordance with internal authorizations and external regulations. Payroll handles direct deposits, payroll deductions, income tax withholding, garnishments, and everything else related to your paycheck.

For questions related to the Exempt Semi-Monthly Payroll contact payroll@simmons.edu or 617-521-2084.

For questions related to the Non-Exempt Bi-Weekly Payroll contact Peggy Callahan at margaret.callahan@simmons.edu or 617-521-2015.

For questions related to the Student Payroll contact Chelsea Owens at chelsea.owens@simmons.edu or 617-521-2182.

FAQ

2018 Tax Changes

The Internal Revenue Service (IRS) has updated the income-tax withholding tables and the W-4 Withholding Form to reflect changes made by the new tax law effective January 2018. The updated tables reflect the new rates for all employers to use during the 2018 tax year. The IRS instructed employers to use the 2018 withholding tables as soon as possible, but no later than February 15, 2018. Simmons has updated its payroll system in January 2018 to reflect the new tables and withholding elections. As a result, you may notice a difference in your net ("take home") pay to reflect the tax changes. Most people will see an increase in their net pay.

The new tables reflect an increase in the standard deduction, repeal of personal exemptions and changes in tax rates and brackets. More details can be found in IRS Notice 1036. For your convenience, we have also provided relevant pages from the 2017 IRS Guide to Federal Withholding so that you can compare your prior and current tax rates. The new 2018 rates will be the ones you will use to file your tax returns in 2019 and are the rates and numbers as reflected in the final law as written. 

We highly recommend that you review your withholding elections based on this tax change and make any necessary adjustments to your withholding. The IRS website has a very helpful FAQ page with links to a withholding calculator to help you make your withholding decisions.  

If you have any questions about the new law or how it will affect you, please to talk to your tax advisor and/or visit the IRS website. If you have a question about your paycheck, you can email us at payroll@simmons.edu. Please note that we cannot give you tax counsel or advise you what amount of withholding is best for your particular tax situation.

Why is my taxable income different than the year-to-date income on my pay stub?

For most employees, your federal and state taxable income (Box 1 and 17) are determined by taking your gross income and subtracting your pre-tax deductions (health, dental, dependent care, medical, and SRA) and adding your imputed income e.g., life insurance coverage reported in Box 12C of your W2.

Why are Medicare wages different than my federal taxable income?

TIAA employee deductions are subject to Medicare taxes. Therefore, you need to add your TIAA deduction back to your federal taxable income to arrive at Medicare wages.

Why are Social security wages different than my Medicare wages?

The social security wage base for 2017 is $127,200 If your Medicare Wages are higher than $127,200 your social security wage will be limited to $127,200.

What is the amount under Box 12a, Code C for?

The amount in Box 12, Code C represents imputed taxable income for the cost of group-term life insurance over $50,000. This amount is required by the IRS to be included in Box 1, 3, and 5 of your W2.

What is the amount under Box 12, Code DD for?

The amount in Box 12, Code DD represents the cost of employer-sponsored health coverage. The amount reported with code DD is not taxable. Additional reporting guidance, including information about the transitional reporting rules that apply, is available on the Affordable Care Act Tax Provisions page of IRS.gov.