As we near the end of our fiscal year on June 30, 2025, here are some reminders of important deadlines and financial considerations for the next month.
Please ensure that any remaining purchase considerations are essential and for the current fiscal year. Departments should not be incurring expenditures in an effort to spend down their FY25 budgets.
Purchase orders – Friday, June 13
- The deadline for FY25 purchase requisitions and purchase orders is June 13. All goods and services must be received or completed by June 30.
- All invoices against open Purchase orders should be submitted as soon as possible.
Simmons corporate credit cards – Friday, June 13
Simmons corporate credit card purchases should be made no later than June 13 and reconciled in Workday by July 9.
Supplier invoices and expense reports – enter ASAP; deadline Monday, July 14
- All supplier invoices and expense reports that are not associated with purchase orders or Simmons credit card purchases should be entered into Workday by July 14. Please don’t wait – if you have the invoice or receipt now, enter it now.
- Late invoices: Follow up with your suppliers now for any missing invoices! For FY25 expenses with no invoice by July 14, an accrual will be booked to record the expense in FY25. Department managers must notify the Controller’s office by July 14 of the amount and account coding for the expense.
- Prepaids: Expenditures paid prior to June 30 for activities happening after July 1, such as training or travel, will be charged to the FY26 budget and must be coded as a prepaid expense. To code expense reports as prepaids, enter “prepaid expense” in the additional worktags field. To code supplier invoices as prepaids, click the check box for “prepaid.”
Cash & check receipts – Thursday, June 26
- All incoming checks must be brought to suite A-250 in the MCB and put in the lockbox outside the door as soon as possible and no later than June 26. Cash payments are accepted by appointment only, email [email protected].
Customer invoices – Monday, June 23
- All customer invoices should be entered into Workday by June 23 for events that begin prior to June 30th.
Federal & private grants – Friday, June 13
- If you have federal or private grants, please review the activity in your grants as soon as possible so that we can ensure that everything is charged appropriately. Email [email protected] with any questions or to schedule a meeting.
Please contact [email protected] for questions on purchase orders or credit cards, [email protected] with questions on supplier invoices or expense reports, or [email protected] with any other questions.
